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For landscape gardeners in Ireland

Quote and invoice app for landscapers and gardeners in Ireland

Measure the garden, quote the lawn, topsoil and labour on site, and book the install across as many days as the weather allows. Then put the customer on a grass cutting round that books itself. Free up to 20 jobs a month.

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No card needed. Professional is €15 a month for two users, Team €25 for four.

A new lawn and planting bed quote in euro in the Chippie app, with site photos from the old lawn to the finished garden

Key takeaways

  1. Materials quoted by quantity: square metres of roll-out lawn, cubic metres of topsoil, bark and gravel, each on its own line.
  2. Grass cutting and garden maintenance run as recurring jobs, weekly, fortnightly or monthly, and pause over the winter.
  3. An install that runs over several days is one job with a visit for each day. When the rain comes, drag the day to the next dry one.
  4. One customer can have many sites, so a management company with ten estates is one customer, not ten.

How a landscaping job runs in Chippie#

A new front lawn and planting bed in Cork: measured, quoted, laid, invoiced and paid, then onto the grass cutting round.

  1. Measure and itemise

    Each material with its quantity and price, then labour and waste, with a photo of the lawn as it is.

  2. Accepted from the email

    Aoife accepts on her phone, and the quote becomes the job with its invoice drafted from the same lines.

  3. Book the install day by day

    A visit on the calendar for each day the job needs. When Tuesday is rained off, drag it to Thursday and the rest of the week stays put.

  4. Invoice the install

    Complete the job when the last day is done and the invoice is ready, with VAT at your rate.

  5. Roll into maintenance

    Paid, and if Aoife wants the garden kept, a recurring job puts the visits on the schedule from then on.

Quote #17Job #14Invoice #14

Aoife Kelly

Blackrock Road, Cork

Pending quote Accepted Ready In progress Pending Sent Paid

Description

New front lawn and planting bed. Remove the old lawn and weeds, spread and level 100 mm of topsoil, and lay 114 square metres of roll-out lawn. New steel edging to a 12 by 1.5 metre bed, planted and mulched with bark 75 mm deep. Skip and green waste included.

Photos

Old lawn, bed marked out Finished lawn and bed

Line items

  • Strip old lawn and weeds€480.00
  • Topsoil, 100 mm, spread and levelled€900.00
  • Roll-out lawn, 114 square metres€1,300.00
  • Steel edging, 12 metre bed€420.00
  • Planting and bark mulch€990.00
  • Skip and green waste€800.00

Total€4,890.00

Synced to Xero

The itemised quote is where you see whether the topsoil, the bark and the plants were priced right, before it goes to the customer.

What Chippie does for landscapers and gardeners#

  • Quote the materials by the metre. A landscaping quote is mostly materials, and the customer wants to see them. Lawn in square metres, topsoil, bark and gravel in cubic metres, each with its own quantity and price, then labour, machine hire and green waste on their own lines.
  • Grass cutting rounds that book themselves. Set a customer up as a recurring job, every week, fortnight or month, on their preferred day. Pause the round for the winter with a date it starts again, and bill each visit or a fixed amount a month.
  • Installs that move with the weather. A new lawn and patio is not one visit. Book a day for the dig-out, a day for soil and lawn, a day for planting, all on the same job. When the forecast turns, drag the visit and the crew sees the new day.
  • Management companies and estates. One customer can hold several sites, each with its own address, access notes and history, so a management company's estates sit under one name.

What changes when the paperwork moves to the phone#

What changes, job by job
  The old way With Chippie
Quoting materials Square metres worked out on the back of a docket Each material by quantity, priced line by line
Grass cutting A diary of who is due this week Recurring jobs that put next week's visits on the schedule
Multi-day installs Booked as one job and remembered day by day One job with a visit on each day it needs
Wet days A morning of phone calls to move everyone Visits dragged to the next dry day
Invoicing Done on Sunday night from the job sheets Raised from the accepted quote when the job is done

Landscapers and gardeners: your questions#

Can I quote lawn, topsoil and bark by the square or cubic metre?
Yes. Every line has its own quantity and unit price, so 114 square metres of roll-out lawn or 12 cubic metres of topsoil prices out on the line.
Can I quote landscaping at 13.5% VAT?
Yes. Set the rate once on the Tax tab in Settings and every quote and invoice carries it.
Can Chippie run grass cutting rounds?
Yes, as recurring jobs. Choose weekly, fortnightly or monthly and a preferred day. Pause a round over the winter with the date it starts again.
How do I move a job when it rains?
Drag the visit to the new day on the calendar. A job over several days has a visit for each day, so you move only the days the rain took.
Can one management company have several estates?
Yes. One customer can hold many sites, each with its own address, access notes and job history.
Does Chippie handle Irish VAT?
Yes. Set your country to Ireland and every quote and invoice is in euro, with your VAT number and VAT at 23%. Mostly on 13.5% work? Change the rate on the Tax tab in Settings. Not registered? Answer No to "Are you registered for VAT?" there, and no VAT line is shown.
Does Chippie work with Xero?
Yes. On Professional and Team, Chippie sends your customers, invoices and payments to Xero, and an invoice paid in Xero shows as paid in Chippie.
Does Chippie work with no signal?
Yes. Your week's visits and the jobs and quotes you have opened stay on the phone. With no signal you can open them, change prices and lines, add photos, get your customer's signature and send the quote. It all goes through when the phone is back in range.

Try it on a real job. It is free.

One user and 20 jobs a month are free, with no end date.

Try it free
Free up to 20 jobs a monthPrices in euro, VAT on every documentApps for iPhone and Android

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