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For mobile mechanics in the UK

Mobile mechanic app for quotes and invoices

Price the MOT fails on the customer's drive, fit the parts there, and send an invoice that shows each part and each hour. Free up to 20 jobs a month.

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No card needed. Professional is £15 a month for two users, Team £25 for four.

A brakes and battery quote in pounds in the Chippie app for a job on a customer's drive, with photos of the old and new brakes

Key takeaways

  1. Every fail and advisory on an MOT sheet becomes its own line on the quote, priced on the drive.
  2. Parts and labour stay apart on the invoice, so the customer sees each part and each hour.
  3. The warranty you give goes in the job notes at handover, dated, with photos of the old parts beside it.
  4. Each customer keeps every quote, job and invoice, so the second booking starts with the first.

How a mobile mechanic's job runs in Chippie#

Front brakes and a battery on a drive in Bristol: priced, fitted, invoiced and paid. An MOT failure list runs the same way, a line per item.

  1. Price it on the drive

    Pads, discs, battery and labour as their own lines on the phone, before you pick up a tool.

  2. The yes becomes the job

    Ryan accepts from the email. The quote becomes the job, and its invoice is drafted from the same lines.

  3. Plan the run

    Every job is on the map with its address, so you can see where the day's calls are. Photos of the worn disc go on the job.

  4. Warranty and invoice at handover

    Write the warranty in the job notes as the keys go back, complete the job, and the invoice is ready line for line with the quote.

  5. Paid

    Paid by transfer to the account on the invoice, and the customer's record keeps the job for the next booking.

Quote #12Job #10Invoice #10

Ryan Evans

Fishponds Road, Bristol

Pending quote Accepted Ready In progress Pending Sent Paid

Description

Front brakes and battery, done on your drive. Replace front brake pads and discs on the 2017 Corolla, bleed the brake fluid, and fit a new battery with a charging system test. Old parts shown to you and taken away. Road test included.

Photos

Worn front disc New discs and pads on

Line items

  • Front brake pads£60.00
  • Front brake discs£110.00
  • Battery£120.00
  • Brake fluid and bleed£35.00
  • Labour, two hours£140.00

Total£465.00

Synced to Xero

A warranty promised on a drive and never written down is hard to settle a month later. A line in the job notes at handover settles it.

What Chippie does for mobile mechanics#

  • The MOT sheet, quoted. A car that fails its MOT comes with a list. Quote each fail and advisory as its own line, and take off the ones the customer wants to leave before they accept.
  • Parts and hours, one line each. Discs, pads, a battery and two hours' labour as four lines rather than one figure, so the customer can see what each part and each hour cost.
  • The warranty, written at handover. Note the parts and labour warranty on the job as you give the keys back. When the customer rings about a noise a month later, you know what you promised.

What changes when the paperwork moves to the phone#

What changes, job by job
  The old way With Chippie
Quoting A figure scribbled on the back of the MOT sheet Each fail priced as parts and labour on the phone
MOT fails and advisories The sheet photographed and priced from memory Each item on its own line, quoted before the work starts
Warranty Whatever was said on the drive In the job notes, dated at handover
Invoicing Done in a batch on Saturday Sent from the drive when the car is finished
Your day Booked in the order the calls came in Every job on the map, so you can plan the run

Mobile mechanics: your questions#

Will the invoice show parts and labour separately?
Yes. Each part and each block of labour is its own line, with VAT at 20% if you are registered.
Can I quote the repairs from an MOT failure?
Yes. Put each fail and advisory on the quote as its own line with its parts and labour, and remove the lines the customer wants to hold off on before they accept.
Can I see what I did for a customer last time?
Yes. Each customer keeps every quote, job and invoice. Put the make and registration in the job's description and the car is named on every document for that job.
Where do I record the warranty I give?
In the job notes when you hand the keys back, so the terms are there when the customer rings.
Does Chippie handle UK VAT?
Yes. With your country set to the United Kingdom, quotes and invoices are in pounds and carry your VAT number and VAT at 20%. Not registered? Answer No to "Are you registered for VAT?" on the Tax tab in Settings, and your documents show no VAT.
Does Chippie work with Making Tax Digital?
Yes, through Xero. On Professional and Team, Chippie sends your customers, invoices and payments to Xero, and an invoice paid in Xero shows as paid in Chippie. Xero is HMRC-recognised software for your Making Tax Digital VAT returns.
Does Chippie work with no signal?
Yes. Your week's visits and the jobs and quotes you have opened stay on the phone. With no signal you can open them, change prices and lines, add photos, get your customer's signature and send the quote. It all goes through when the phone is back in range.

Try it on a real job. It is free.

One user and 20 jobs a month are free, with no end date.

Try it free
Free up to 20 jobs a monthPrices in pounds, VAT on every documentApps for iPhone and Android

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