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For landscape gardeners in the UK

Landscaping app for landscapers and gardeners

Price the turf by the square metre and the topsoil by the bulk bag on site, spread the install over the dry days, then keep the customer on a cutting round from March to October. Free up to 20 jobs a month.

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No card needed. Professional is £15 a month for two users, Team £25 for four.

A new lawn and planting bed quote in pounds in the Chippie app, with site photos from the old lawn to the finished garden

Key takeaways

  1. Turf and paving by the square metre, topsoil and bark by the bulk bag, sub-base and gravel by the cubic metre, each on its own line.
  2. Grass cutting runs as a recurring job on the customer's day, paused over winter with a restart date.
  3. A patio or a new lawn over several days is one job with a visit for each day; a wet day is dragged to the next dry one.
  4. A housing association or management company is one customer, with each development as its own site.

How a landscaping job runs in Chippie#

A new front lawn and planting bed in Bristol, from the measure to the invoice paid, and then onto the cutting round.

  1. Measure the garden

    Each material with its quantity, then labour and green waste, on the phone while you walk it, with a photo of the lawn as it is.

  2. Accepted from the email

    Sophie accepts on her phone, and the quote becomes the job with its invoice drafted from the same lines.

  3. A visit for each day

    Book the strip, the topsoil and the turfing as separate days on one job, and move only the day the rain takes.

  4. Invoice the install

    Complete the job when the last day is done and the invoice is ready, with VAT at 20% if you are registered.

  5. Keep the garden on the round

    Paid, and a customer who wants it looked after gets a recurring job, so the cuts appear on the calendar.

Quote #18Job #15Invoice #15

Sophie Clarke

Henleaze Road, Bristol

Pending quote Accepted Ready In progress Pending Sent Paid

Description

New front lawn and planting bed. Strip the old lawn and weeds, spread and level 100 mm of topsoil, and lay 114 square metres of turf. New steel edging to a 12 by 1.5 metre bed, planted and mulched with bark 75 mm deep. Green waste taken away by us as a registered waste carrier.

Photos

Old lawn, bed marked out Finished lawn and bed

Line items

  • Strip old lawn and weeds£420.00
  • Topsoil, 100 mm, spread and levelled£760.00
  • Turf, 114 square metres£1,140.00
  • Steel edging, 12 metre bed£360.00
  • Planting and bark mulch£820.00
  • Green waste taken away£480.00

Total£3,980.00

Synced to Xero

The itemised quote is also where you check the materials were priced right: line by line, against what the merchant charged you.

What Chippie does for landscapers and gardeners#

  • Square metres, bags and cubic metres, line by line. Turf by the square metre, topsoil and bark by the bulk bag, sub-base and gravel by the cubic metre, then labour, digger hire and green waste. Each line has its own quantity and price, so the customer sees what a new garden is made of.
  • A cutting round from March to October. Each maintenance customer is a recurring job, weekly or fortnightly on their day. Pause it for winter with the date it restarts, and bill per cut or a fixed sum each month.
  • Installs that wait for dry days. Dig-out, sub-base, laying and turfing are four visits on one job. When rain is forecast, drag the day along and the crew's calendar follows.
  • Housing associations and management companies. A housing association looks after many developments. Make each a site under one customer, with its own address, access notes and history, and its caretaker as a site contact.

What changes when the paperwork moves to the phone#

What changes, job by job
  The old way With Chippie
Materials Bags and tonnes added up on the back of an envelope Each material on a line with its quantity and price
Cutting rounds A diary of whose lawn is due Recurring jobs on each customer's day
Installs One booking, and the days kept in your head A visit for each day on the same job
Rain Ringing round every customer before seven The day dragged to the next dry one
Invoicing Sunday night, from a pile of job sheets Raised from the job when the install is finished

Landscapers and gardeners: your questions#

Can I quote turf, topsoil and gravel by quantity?
Yes. Every line has its own quantity and unit price, so 114 square metres of turf, 6 bulk bags of topsoil or 3 cubic metres of gravel price out on the line.
Can I run a grass cutting round from March to October?
Yes. Set each customer up as a recurring job, weekly or fortnightly on their day, and pause it for winter with the date it restarts.
What happens to a booked install when it rains?
Drag that day's visit to the next dry day. Each day of the install is its own visit, so the others stay where they are.
Can a housing association be one customer with many sites?
Yes. Each development is a site with its own address, access notes and history.
Does Chippie handle UK VAT?
Yes. With your country set to the United Kingdom, quotes and invoices are in pounds and carry your VAT number and VAT at 20%. Not registered? Answer No to "Are you registered for VAT?" on the Tax tab in Settings, and your documents show no VAT.
Does Chippie work with Making Tax Digital?
Yes, through Xero. On Professional and Team, Chippie sends your customers, invoices and payments to Xero, and an invoice paid in Xero shows as paid in Chippie. Xero is HMRC-recognised software for your Making Tax Digital VAT returns.
Does Chippie work with no signal?
Yes. Your week's visits and the jobs and quotes you have opened stay on the phone. With no signal you can open them, change prices and lines, add photos, get your customer's signature and send the quote. It all goes through when the phone is back in range.

Try it on a real job. It is free.

One user and 20 jobs a month are free, with no end date.

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Free up to 20 jobs a monthPrices in pounds, VAT on every documentApps for iPhone and Android

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